Student Advising Policy

Aims & Objectives

Student advising policy aims at creating an institutional mechanism for achieving the college's vision of 'empowering women through well rounded and integrated education and enabling them to realise their potential' and in response to its Student Charter, which calls upon the college to 'communicate its goals and objectives systematically and clearly to all students', 'ensure sufficient and well-run support services' and 'promote healthy practices'.

The specific objectives of the student advising policy include the following:

  • To ensure that each and every student of the college is given personalised guidance as necessary with respect to their academic pursuits and life goals

  • To provide timely advice as well as personal and psycho-social guidance required by students for overcoming the limitations and challenges, which they might face in the course of their studies

  • To gain a more intimate knowledge of the problems faced by students and to use the personalised feedback obtained from students for initiating timely remedial actions and quality improvements

Institutional Mechanism for Student Advising

The student advising policy of the college will be implemented with the help of Student Advisers, who shall be full time faculty members and who shall be allotted not more than 30 students each year. Each student advisor shall perform the role of an in-house mentor, who will have access to all the personal information available with the college with respect to each of the allotted students and shall be responsible for guiding them throughout the academic year for the fulfilment of the specific objectives of this policy.

Soon after the allotment of students per Student Advisor at the beginning of each year, each student of the college will be required to meet their concerned advisers within thirty days of such allotment and submit personal details as per the format. Students will also be required to share all information relating to their academic performance with their concerned Student Advisers within seven days of the receipt of such details through email and shall make sure to meet them, if so desired, by taking the necessary appointment in advance.

Student Advisers shall interact with each allotted student at least twice in each semester or more frequently, if found necessary and shall provide guidance necessary for the successful implementation of this policy. Student Advisers shall use the personal information shared by the students solely for their benefit and respect the privacy and confidentiality of the information exchanged. Student Advisers will also be entitled to communicate with the teachers, teachers in charge as well as the college administration on behalf of the student for the purpose of resolving the problems faced by the students under their care.

Student Advisers shall maintain records of their counselling with the students under their supervision in format prescribed and deposit the same with Internal Quality Assurance Cell (IQAC) at the end of each semester and then take these back at the start of the next semester. IQAC shall ensure that the information compiled by Student Advisers is made available to the new Student Advisor to whom the concerned student is allotted in the next academic year.

The Internal Quality Assurance Cell (IQAC) of the college shall organise training programmes for the faculty members for developing and updating their counselling skills. IQAC shall be responsible for organising basic training sessions for the effective management of anxiety and fears, stress and anger, depression and loneliness as well as overcoming lack of self-confidence

Responsibilities of Academic Advisor and Student Advisee

The student advising policy of the college entrusts equal responsibility upon the Student Advisers and Advisees for ensuring successful outcomes. It relies on the creation of a cordial relationship, which engenders positive energies and leads to constructive dialogues and productive discussion.

The Academic Advisers on their part shall strive for:-

  1. Assisting the student in the proper understanding of the policies, rules and procedures of the college;

  2. Helping students in choosing appropriate career paths as well as in developing defining realistic life goals;

  3. Identifying learning difficulties and language difficulties of the students and recommending remedial steps;

  4. Assisting the students in recognising their innate talents and capacities and helping them in choosing courses consistent with their abilities, interests and career goals;

  5. Regularly monitoring of the academic performance of students and extending timely advise for improvements as necessary;

  6. Keeping track of the level of participation of the students in co-curricular and extra-curricular activities and encouraging them to actively participate in these;

  7. Patiently listening to the psycho-social difficulties of the students and providing personalised counselling or recommending professional counselling as necessary.

  8. Discussing the linkages between academic qualifications and the requirement of the job market and assisting the students in choosing the necessary enrichment or add on courses, which would enhance their employability;

  9. Obtaining all the information necessary for providing proper guidance to the students and maintaining proper records of all counselling given to the students to provide the basis for continued guidance by other advisers, who take over from them.

The Student-Advisees on their part shall:-

  1. Cooperate with the Student Advisers in identifying the real problems and possible realistic solutions by providing the necessary information and honest feedbacks;

  2. Recognise the value of time and help the Student Advisers in finding solutions without wasting time and making themselves available for timely counselling;

  3. Discuss personal problems, goals and values with an open mind and strive for adhering to the recommendations given by the Student Advisers with sincerity and earnestness;

  4. Be aware of the policies, rules, procedures and requirements of the college and seek assistance when necessary;

  5. Make sure to meet the Student Advisers as per the meeting schedules announced by them and take the initiative to make alternative arrangements when necessary;

  6. Use own judgement in adopting the recommendations provided by the Student Advisers and accept full responsibility for the outcomes of such decisions

  7. Read, understand and live up to the vision, mission and values of the college and work towards making the best use of the educational services provided by the college.